A Disclosure and Barring Service (DBS) check is a vital tool for ensuring the safety and trustworthiness of individuals in certain roles, especially those involving children or vulnerable adults. But many people are unsure about when exactly they need a new DBS check. Whether you're changing jobs, switching roles, or volunteering, understanding when a fresh check is required can help avoid unnecessary delays and confusion.
Here are the key situations where a new DBS check may be necessary.
1. Changing Jobs or Employers
One of the most common scenarios for needing a new DBS check is starting a new job—particularly in sectors like education, healthcare, or social work. Most employers won’t accept a DBS certificate obtained for a previous role, even if it’s relatively recent. This is because DBS checks are not legally transferable between employers unless you're subscribed to the DBS Update Service.
Each organisation is responsible for carrying out their own risk assessment, and many prefer or require a new certificate that reflects the most up-to-date information.
2. Changing Roles Within the Same Organisation
You may also need a new DBS check if your role within the same organisation changes. For instance, if you move from an administrative position to one that involves direct contact with vulnerable individuals, your original check may no longer be sufficient.
In such cases, the new role's responsibilities and level of access to vulnerable groups will determine whether a different level of DBS check—basic, standard, or enhanced—is required.
3. Your Previous DBS Certificate Is Outdated
While DBS checks don’t have a fixed expiry date, many organisations treat them as valid for a limited time—commonly 1 to 3 years. If your current certificate is older than this, your employer may request a new one for peace of mind.
Some sectors, like childcare and education, may have specific guidelines or regulations around how frequently new checks are required.
4. Volunteering or Taking on Additional Roles
If you take up a voluntary position, particularly one involving children or vulnerable adults, a new DBS check will usually be required—even if you already hold a certificate for paid employment. The check for voluntary roles is often free but still follows the same verification process.
5. Joining the DBS Update Service
If you plan on moving between jobs or roles frequently within the same sector, it may be beneficial to register with the DBS Update Service. This allows employers to perform online status checks to see if your existing certificate is still up to date—avoiding the need for repeated new applications.
Conclusion
Knowing when you need a new DBS check is crucial for both individuals and employers. Whether it’s due to a job change, an outdated certificate, or new responsibilities, having the right DBS check ensures compliance and promotes safety. For help with applying for a DBS check quickly and easily, visit CRBDirect.org.uk.
