With increasing reports of fraudulent Disclosure and Barring Service (DBS) certificates, UK employers must be vigilant when verifying candidates' background checks. Fake certificates can put your organisation at risk of employing unsuitable individuals, particularly in roles involving vulnerable groups. This guide helps you identify counterfeit documents and implement secure verification processes.
Key Signs of a Fake DBS Certificate
Look for these red flags when checking certificates:
-
Incorrect formatting – Genuine DBS certificates have consistent fonts, spacing and layout
-
Missing security features – No hologram, crown watermark or unique certificate number
-
Suspicious dates – Issue dates that don't match your application records
-
Poor quality printing – Blurred text or low-resolution logos
-
Mismatched details – Personal information that doesn't match the candidate's ID
How to Verify a DBS Certificate Properly
Follow this verification process for every certificate:
✔ Check the certificate number – Validate through the DBS online service
✔ Compare with photo ID – Ensure names and dates of birth match exactly
✔ Inspect security features – Look for the hologram and UV elements
✔ Confirm issue date – Certificates should be recent (typically within 3-6 months)
✔ Check the level of disclosure – Matches the role's requirements
Understanding Why Fake Certificates Circulate
The rise in fraudulent DBS checks stems from several factors. Some candidates attempt to hide criminal records that would disqualify them from certain positions, particularly in care or education sectors. Others may be trying to speed up the hiring process by presenting fake certificates rather than waiting for genuine checks to complete. There's also a growing market for counterfeit documents sold through illicit online channels, often targeting industries with high staff turnover where recruitment processes may be rushed.
Best Practices to Prevent Fraud
Implementing robust verification procedures is essential for all employers. Always request to see the original certificate rather than accepting photocopies or digital scans. Train your HR team to recognise genuine DBS documents - the government provides specimen copies for reference. Consider implementing a policy where you only accept certificates processed through your organisation's account, giving you full control over the application process. For high-risk roles, combine DBS checks with other vetting processes like reference checks and qualification verification.
What to Do If You Suspect a Fake
If you encounter a potentially fraudulent certificate, handle the situation carefully. First, give the candidate an opportunity to explain - there may be an innocent explanation for any discrepancies. If fraud is confirmed, withdraw any job offer immediately and consider reporting the incident to Action Fraud, the UK's national reporting centre for fraud and cybercrime. Maintain records of your findings while being mindful of data protection obligations under GDPR.
How CRB Direct Helps Ensure Authenticity
CRB Direct provides secure DBS checking services that eliminate the risk of fake certificates. Our system allows employers to:
-
Track applications in real-time
-
Receive digital certificates directly
-
Access verification tools
-
Get expert support for suspicious cases
By using our accredited service, you ensure all checks are genuine and compliant with UK regulations.
