In the UK, safeguarding children and vulnerable individuals is a top priority—especially in educational settings. One of the most important tools in maintaining this safety is the Disclosure and Barring Service (DBS) check. Whether you're hiring teachers, teaching assistants, caretakers, or volunteers, DBS checks help schools, colleges, and nurseries ensure they are employing individuals who are suitable to work with children.
Why DBS Checks Are Essential in Education
Educational institutions are legally required to carry out appropriate background checks on staff before they begin work. This is not just best practice—it is a statutory requirement under the Department for Education’s guidance on Keeping Children Safe in Education. DBS checks help prevent individuals with relevant criminal records or a history of harmful behaviour from being placed in positions of trust.
Types of DBS Checks in Education
There are three main types of DBS checks: Basic, Standard, and Enhanced. However, in the education sector, most roles require an Enhanced DBS check with a check of the barred lists.
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Enhanced DBS Check: This includes information on spent and unspent convictions, cautions, reprimands, and warnings held on the Police National Computer (PNC), as well as any information held by local police that is considered relevant.
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Barred List Check: In education, an additional check against the Children’s Barred List is often required. This list identifies individuals who are legally barred from working with children.
Who Needs a DBS Check in Education?
Anyone working in a regulated activity involving children is required to undergo an Enhanced DBS check. This includes:
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Teachers
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Teaching assistants
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Classroom volunteers
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School administrative staff with access to pupils
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Lunchtime supervisors
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School transport drivers and escorts
Even if the role is part-time or temporary, an Enhanced DBS check is generally necessary.
Safeguarding and Legal Compliance
Employers in the education sector have a legal duty to carry out these checks under the Safeguarding Vulnerable Groups Act 2006 and the Education Act 2002. Failing to perform proper vetting procedures can put pupils at risk and expose institutions to legal consequences and reputational damage.
DBS Update Service for Ongoing Compliance
For ongoing roles, it’s advisable to encourage staff to register with the DBS Update Service, which allows employers to check if a certificate is up to date, reducing the need for repeat applications.
Conclusion
DBS checks are vital in helping schools and other educational settings make informed recruitment decisions and maintain a safe environment for children. By ensuring that all staff and volunteers undergo the appropriate level of DBS check, the education sector can uphold high safeguarding standards and fulfil its legal responsibilities.
