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Let’s go back to the very basics. What is this piece of paper called a DBS check, why is it important and why do you need one? There’s a lot more to the DBS system than most people think. If you’re confused, you’re not alone. There’s no such thing as a stupid question, so lets address the most fundamental issues of DBS checks.

There’s a whole army of people up and down the UK volunteering their time for good causes. Many of them volunteer with children, or with elderly or vulnerable adults. When it comes to DBS checks for people who are volunteering there are the same requirements as for paid workers, but with a few important differences.

There’s lots of terminology and jargon associated with DBS checks. One of the terms you’ll come across most often is umbrella body. This is a term used in connection with the application process, rather than having anything to do with the printing of the certificate. If you’re applying for a police records check through an umbrella body, you won’t see much different to applying directly through your employer.

Over the years the system for running police checks on people in the UK has changed several times. You’ll still hear people talking about CRB checks even though the Criminal Records Bureau ceased to exist ten years ago. A further complication is that due to different legal systems, Scotland and Northern Ireland have different bodies responsible for criminal records checking.

Confused about the amount of paperwork you have to complete when starting a new job? It seems that every year another layer of forms is added to the pile, making applying for a job a full time job in itself. Two of the most common checks are right to work checks and DBS checks.

Most people come into contact with the system for checking up on police records when they apply for a new job. There is another situation when you might need a certificate stating your criminal record though, and that’s when you’re thinking of going overseas. You’re not asked to prove your character when going overseas on holiday. This is only a concern for people who are moving overseas, on a permanent basis.

Life in the UK can be confusing. A lot of the confusion when it comes to dealing with government departments is down to the fact that processes vary depending on where you live. Wales, Scotland and Northern Ireland are all devolved to some extent, which means that rules might be different in each place.

Most of us are aware that a DBS check looks into our criminal record. But there’s more confusion over what exactly will be printed on the DBS certificate. Is it just a list of every brush you’ve ever had with the law? Or just the most recent stuff? And how exactly is a criminal conviction defined anyway? It’s all very complicated, and there aren’t always straightforward answers.

Everyone makes mistakes at some point. It’s unavoidable. On most occasions, mistakes are easily rectified and don’t have lasting consequences. Make mistakes on official documents though and mistakes might be harder to fix.

If you’ve never applied for a DBS check before, the process can be daunting. Especially if you’re the sort of person who doesn’t like filling in forms or completing paperwork. However, the system has been designed to be as straightforward as possible, and if you do run into difficulties, there are always people you can turn to for help.