When hiring someone who has lived, worked, or studied outside the UK, a standard DBS Check alone may not give a complete picture of their criminal record history. That’s where overseas criminal record checks come in. For employers, especially those hiring for roles involving children, vulnerable adults, finance, or public trust, understanding how these checks work together is essential for safe and compliant recruitment.
This guide explains how overseas checks complement UK DBS Checks, why they are necessary, and what employers need to know.
Why DBS Checks Alone Are Not Enough for Overseas Applicants
A DBS Check only contains information held by UK police forces.
If a candidate has spent significant time abroad, the DBS may show:
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No criminal record
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“Further information may be required”
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A request to obtain overseas criminal checks
This doesn’t necessarily mean the person has no history—only that the UK authorities do not hold records for that period. To fill those gaps, employers must request an overseas criminal record certificate.
How Overseas Criminal Record Checks Work with UK DBS Checks
Overseas checks vary by country, but the combined process usually includes:
1. UK DBS Check
The employer requests the appropriate DBS level—Basic, Standard, or Enhanced—based on the job role. This provides information on UK criminal records, cautions, and (for Enhanced checks) barred list status.
2. Overseas Police Certificate or Criminal Record Check
Applicants must contact the relevant authority in the country where they lived. The process may involve:
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Police departments
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Ministry of Justice
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Embassy or consulate
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Local government authority
Some countries issue certificates digitally, while others require in-person or postal applications.
3. Verification of the Overseas Document
Employers must ensure the certificate appears genuine. Some countries allow online verification codes or authentication portals. Where this is not available, employers may need translations or notarised copies.
4. Assessing Both Records Together
Employers review:
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UK criminal record results
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Overseas police certificate
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Time spent abroad
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Any gaps or inconsistencies
This combined approach ensures a more accurate assessment of suitability.
For fast UK DBS applications, visit https://crbdirect.org.uk/.
Why Overseas Checks Are Necessary for UK Employers
Ensuring safeguarding
Roles involving children or vulnerable adults must meet strict safeguarding regulations. Overseas checks ensure no serious offences are hidden.
Meeting regulatory requirements
Sectors such as healthcare, education, security, and financial services often require full background checks including overseas certificates.
Reducing risk
Employers can avoid hiring individuals who may pose risks that a DBS Check alone cannot identify.
Maintaining public trust
Comprehensive screening strengthens overall recruitment integrity.
FAQs
Do all overseas candidates need an overseas criminal record check?
Not always. It is typically required if the candidate lived abroad for more than 6 or 12 months within the past 5 years.
Can DBS obtain overseas criminal records?
No. DBS cannot access police databases outside the UK. Applicants must apply directly to the relevant country.
What if a country does not issue police certificates?
Employers should document attempts made and may request alternative references or embassy letters.
Do overseas checks delay recruitment?
They can take longer, depending on the country. Employers should plan ahead for roles requiring additional screening.
Is translation required?
Yes, if the certificate is not in English. Translations should be certified.
