Running or managing a charity in the UK comes with significant responsibility — especially when it comes to safeguarding. DBS Checks for Charity Trustees and Board Members play a vital role in ensuring that those in leadership positions are suitable for their roles and that charities remain compliant with the law.
What Are DBS Checks for Trustees and Board Members?
A Disclosure and Barring Service (DBS) check is a background check used to verify whether an individual has a criminal record or is barred from working with vulnerable groups. Trustees and board members are not always legally required to undergo DBS checks, but in many cases, these checks are strongly recommended — or even mandatory — depending on the charity’s work.
For example, charities that work directly with children or vulnerable adults must ensure that their trustees and senior management have appropriate levels of DBS checks, usually an enhanced check with a barred list search.
Legal Responsibilities and Liabilities
According to the Charity Commission and the DBS Code of Practice, charity trustees have a legal duty to protect beneficiaries from harm. If a trustee fails to carry out proper checks and an incident occurs, both the individual and the charity could face regulatory or reputational consequences.
In some cases, allowing a barred person to act as a trustee or have contact with vulnerable individuals can lead to criminal liability. Therefore, ensuring compliance through DBS checks is essential for both safeguarding and legal protection.
Which Level of DBS Check Is Needed?
The type of DBS check depends on the charity’s activities:
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Basic DBS Check: Suitable for trustees of charities that do not work with vulnerable groups.
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Standard DBS Check: May apply to trustees with access to sensitive or confidential information.
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Enhanced DBS Check: Required for trustees involved in direct contact with children or vulnerable adults, or who manage those who do.
Charities should assess roles individually to determine which level of check is appropriate.
Staying Compliant as a Charity
To remain compliant, charities should:
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Verify that all trustees and board members have the necessary DBS checks.
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Keep a record of when checks were completed and when renewals are due.
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Have a clear safeguarding policy in place.
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Use a trusted DBS provider like CRB Direct to manage the process efficiently.
FAQs
1. Are DBS checks legally required for all charity trustees?
Not for all. However, they are mandatory if the charity works with children or vulnerable adults.
2. How often should trustees renew their DBS checks?
It’s recommended every three years, or sooner if roles or responsibilities change.
3. What happens if a trustee fails a DBS check?
The individual may be disqualified from acting as a trustee, particularly if they appear on the barred list.
4. Can a charity still appoint a trustee with a criminal record?
In some cases, yes — depending on the nature of the conviction and whether it affects their suitability for the role.
By ensuring all board members and trustees undergo proper DBS checks, UK charities demonstrate their commitment to transparency, trust, and the protection of those they serve.
Visit CRB Direct to start or manage your organisation’s DBS checks today.
